Thank You Card Wording for Personal Cards and Notes

After a meeting with a prospective client you wonder, “Can I come up with just the right thank you card wording to land this deal?” You know that a personal thank you note goes a long way in developing a relationship.

When composing your letter, keep a few key things in mind. Thank your contact for giving you their time, refer briefly to the reason for your meeting, list a few potential benefits from an association with you, and include contact information and when you will next be in touch. Add something personal if you felt a rapport, but keep it genuine. Anything else will be sure to backfire.

Keep the tone of your thank you card wording appropriate to the situation. A note to the owners of a “mom and pop” ice cream shop might read less formal than one to the buyer of an international manufacturing company!

Dear Sam and Alicia Barton:

Thanks for giving me a few moments this morning to show you the latest in ice cream cone flavors. I can see that the warm weather is keeping you busy!

Your location near Cisco High School is great. As we discussed, I can supply you with window posters and other in-store advertising to introduce our new “sprinkle cones.” Once the word gets out I’m sure you’ll see an increase in after-school sales.

If you have any questions, please don’t hesitate to call me at 555-7934, or if it’s easier, drop me an email at I’ll stop by on Friday when school lets out to see how you’ve done with the samples I left—if you need help at the counter, I’ll scoop for a few hours, too!



Dear Mr. Thompson:

This note is to show my appreciation for the time you took out of your demanding schedule to meet with me concerning my quote for producing wicky-wadgets for Thompson Tooling. I am confident that Brockway Enterprises can meet your schedule.

I know I mentioned that we have been ISO-9001-certified since 2003, but you should also know that our engineers have over 200 combined years of experience. Our wicky-wadgets are sure to exceed your quality requirements.

If you or anyone in your engineering department has any questions, please call our engineering manager, Steve Dunbar, direct at 555-1234. I hope you won’t mind if I follow up with a telephone call first thing Monday morning.


Find more thank you note wording examples, please visit our sample thank you note wording and more thank you note wording pages.

If you would like to see personal thank you note examples, check out our free thank you letters page.

Check out more thank you note samples for friends and family members here.

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