A Thank You Letter Sample for Formal and Casual Use


A thank you letter sample can be a helpful reference if you struggle to find your own words of appreciation.

Sending a message to express your gratitude will be well-received in most any situation, professional or personal.

Be sincere, use an appropriate tone-formal for a business thank you, casual for a personal note-and you will seldom go wrong. It's also important to send your thank you promptly.

Feel free to modify any thank you letter sample below for your own purpose.

When writing, let these simple steps guide you:
  • Always use the name of the person you are thanking.
  • State your thanks.
  • Discuss what you are thanking them for, and why it is special to you.
  • Mention something about your relationship with the person.
  • Say thanks again.
  • Sign off, and sign your name.

Thank You Notes


Dear Mr. Winters:

I appreciate the time you gave me for my interview this morning. Thanks for giving me the tour. Now that I’ve seen your operations I believe that my experience in managing new widget-production will serve your company well.

It was exciting to meet you and discuss the position of Production Manager. As evident in my résumé, my qualifications are up to the task you described. I am available to start immediately. You can reach me on my cell at 555-3892.

Thank you again for considering me for this position.




Hey Jim:

Thanks for helping me move this weekend. Your packing skills (and strong back) sure made things easier! I can’t believe we got it all in two trips.

Sorry you couldn’t stick around after for pizza and beer. Maybe once I get organized you and Mary can come by for a real meal! And bring the kids!

I am so lucky to have a brother like you. Thanks again.


For additional personal thank you note examples, please see our free thank you notes page.

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